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Processing of (personal) data by the entity in charge of the online application process

1. Name and address of the person responsible
The responsible person within the meaning of the General Data Protection Regulation and other national data protection laws of the member states of the European Union as well as other data protection regulations is:
GMBC Holding GmbH
Kaiser-Wilhelm-Str. 93
20355 Hamburg
Germany
 
2. Name and address of the data protection officer
The data protection officer of the data controller is:
 
German Data Protection Consult GmbH
Christoph Heinrich
www.deutsche-datenschutz-consult.de
Stresemannstrasse 29
22769 Hamburg Germany
Phone: +49 40 228 60 70 402
Email: privacy@gmbcgroup.com

3. Applications

3.1 Collection of personal data
As part of the application process, we only collect personal data that you provide to us directly or that is transmitted to us by third parties acting on our behalf.
We may contact candidates directly or through external providers commissioned by us. These activities are carried out on the basis of Section 26 (1) of the German Federal Data Protection Act (BDSG) and our legitimate interest in identifying qualified candidates in accordance with Article 6 (1) (f) of the GDPR.

3.2 Cooperation with external recruitment service providers
To support our recruitment processes, we work with:
Carl Rieck Assecuradeur Hamburg GmbH
Sachsenfeld 4
20097 Hamburg

This service provider supports us in:
  • identifying and pre-selecting applicants,
  • conducting initial screenings,
  • providing support with communication and scheduling,
  • processing applications via platforms or systems operated by the provider.
Depending on the type of processing, the service provider may act as
  • a processor in accordance with Art. 28 GDPR or
  • a joint controller in accordance with Art. 26 GDPR if both parties jointly determine certain elements of the processing.
Corresponding contractual agreements ensure
  • strict purpose limitation,
  • confidentiality,
  • technical and organisational measures in accordance with Art. 32 GDPR
  • and GDPR-compliant processing on our behalf.
Only those persons within GMBC Holding GmbH and Carl Rieck Assecuradeur Hamburg GmbH who need access to your data for the purpose of carrying out the recruitment process will be granted such access.

3.3 Electronic applications
If you apply electronically (e.g. by email or via our recruitment platform), your personal data will be processed exclusively for the purpose of processing your application and preparing pre-contractual measures.

3.4 Location of data processing
Your personal data will be processed exclusively in data centres in the Federal Republic of Germany, unless expressly stated otherwise.
If our recruitment service provider processes personal data, we ensure that the processing takes place within the EEA or is protected by lawful transfer mechanisms in accordance with Chapter V of the GDPR.

3.5 Legal basis
Your application data is processed on the basis of Section 26 (1) of the Federal Data Protection Act (BDSG).
If further processing is necessary after the application process to assert or defend legal claims, the processing may be carried out on the basis of Art. 6 (1) lit. f GDPR.

3.6 Storage and deletion of data
If your application is rejected, your personal data will be deleted six months after the position has been filled, provided that there are no legal retention obligations to the contrary.
If we wish to retain your profile for future job opportunities, we will ask for your express consent. Without your consent, your data will be deleted within the retention period applicable under legitimate interest.
If you agree to be included in our applicant pool, processing will be based on Art. 6 (1) (a) GDPR. Your data will be stored for a maximum of two years and then deleted. You can revoke your consent at any time by sending an email to privacy@gmbcgroup.com.
If you are hired, the relevant data will be transferred from the applicant system to our personnel information system.

4. Your rights
You can request information about processing operations relating to your personal data. You also have the right to request rectification, restriction of processing, portability and/or erasure of your personal data. If you have exercised your right to erasure, restriction of processing or rectification, you may also request that the recipients of your data be informed accordingly.
Furthermore, you can complain to a supervisory authority about processing operations and object to the processing of your personal data.
 
5. No automated decision making
We would like to point out that in the context of using our services and making use of our benefits/services, you will not be subject to any decision based exclusively on automated processing - including profiling - which produces legal effects vis-à-vis you or similarly significantly affects you.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.